Disputed Intake Notes

Every disagreement about the role becomes your word against theirs, and the client is the one paying.

The candidates you lined up were measured against requirements nobody can now confirm, so the search starts over.

And each dispute makes the next one easier to start, because the client has learned your version can be questioned.

Most intakes end with notes: yours, typed while you listened, or an AI summary of the call. The hiring manager walks away with their own memory of it.

None of those is a document either side agreed to. Your notes are your reading of the call. An AI summary is a shorter copy nobody checked. And memories fade, drifting toward what each person wants now.

So when a question comes up later, there’s no single version to go back to. Each side has a different one, and each is sure it’s right.

The problem isn’t that someone misremembers. It’s that nothing was ever written down that both of you agreed to.

• The hiring manager says “I never said that” about something in your notes.
• The only record of the intake is your notes or an AI summary.
• You and the hiring manager remember the same call differently.
• Nothing from the intake was sent to the hiring manager to confirm.

• There’s no record of what was said. Even an agreed document can’t show the hiring manager’s exact words when they’re in question.
• The role really changed. The business moved on after the intake, and nobody updated the requirements.